Company-wide service for automated document conversion
MS Office | E-Mails | Word | Excel | Power Point | PDF | EML | MSG | JPEG | TIFF | ZIP | RAR
The 3-Heights™ Document Converter is a company-wide PDF converter solution that converts all popular file formats to PDF, PDF/A and TIFF. The conversion service can be accessed using watched folders, batch or its API.
It addresses various requirements in the field of conversion, in particular:
MS Office documents to PDF, PDF/A and TIFF
Internet Mail Message
Convert emails (with attachments) to PDF, PDF/A and TIFF
Implement as central / online conversion portal
Incoming file scans and emails are received by the 3-Heights™ Document Converter inbox. Email messages and all the attachments are merged to form one single document. Optionally, it can recognize text via OCR, supplement metadata, add digital signatures, compress files and condition them for further processing within the company.
The 3-Heights™ Document Converter employed in email dispatch converts digital documents to PDF/A or PDF prior to sending.
The archive module of the 3-Heights™ Document Converter processes digital documents from all areas of the company. These can be emails, websites, Office documents or other documents. It converts them to a standard format, completes metadata and checks the result for conformance with the standard. As a gatekeeper it ensures that only conform documents are transferred to the long-term archive.
The Enterprise Edition of the 3-Heights™ Document Converters not only offers the conversion of the common work documents, such as Office documents, to PDF, but also the conversion of entire websites and emails. This makes it especially suitable for processing incoming mail and for archiving emails with attachments and Office documents in the long term. Additional formats can be added thanks to its plug-in architecture.
The Enterprise Edition features an API and a web-service, which allows a simple and quick integration in existing environments. Due to its high speed, availability and scalability it can be implemented as a ready-to-use solution in companies of any size.
The Small-Medium Enterprise Edition offers all essential features that are required for the document conversion to PDF/A or TIFF by small and medium companies, which do not maintain their own IT department. Besides Office documents, all common image formats can be converted and there is an option to integrate an OCR engine.
This variety of formats enables secure incoming and downstream processing as well as long-term archiving in PDF or PDF/A format. The optional digital signature functionality guarantees document authenticity and integrity.
The SME Edition does not require Terminal Server and allows an interactive monitoring and operating of the service.
|Watched file folders||■||■|
|Watched Email folders (via IMAP)||■||□|
|Shell Extension for Windows Explorer||■||■|
|Command Line Tool||■||■|
|Programming Interface (API)||■||■|
|MS Word / Outlook Add-Ins||■||■|
|VB Script Plugin||■||□|
|Added Value Functions|
|Optional Text Recognition (OCR)***||■||■|
|Merge PDF Files||■||■|
|Fast Web Viewing||■||■|
|Embedding of Metadata||■||■|
|MS Word, Excel, PowerPoint, Visio*||■||■|
|Open Office, Libre Office*||■||■|
|Email [with attachments(*)] (MSG, EML, MIME)**||■||■|
|Plain Text (ASCII, UNICODE), WordPerfect||■||■|
|Image Formats: BMP, GIF, JPEG, PNG, TIFF, JB2, JP2, JPX, PBM||■||■|
|Nestet Containers: ZIP, TAR, RAR||■||■|
|Custom specific extensions: e.g. CAD||■||□|
|TIFF V6, TIFF JPEG TN2||■||■|
|PDF/A-2a, PDF/A-2b, PDF/A-2u||■||■|
|PDF/A-3a, PDF/A-3b, PDF/A-3u||■||■|
|ZIP-Archives (TIFF or PDF or PDF/A)||■||■|
|Windows Server (Windows Server 2008 or higher)||■||■|
|Windows Client (Windows 7 or higher)||□||■|
|Performance and Maintenance|
|Number of Clients||unlimited||unlimited|
|Number of Worker Sessions (scale up)||1 to n||1|
|Distributed Worker Sessions / Multiple Servers (scale out)||1 to n||1|
|Windows Terminal Server Sessions||■||□|
* Requires Office (MS Office or LibreOffice)
** Requires MS Outlook
*** Requires 3-Heights™ OCR Service
The system detects any changes to the archived version and knows whether or not to create a new version for the archive. The size of the websites to be archived is adopted 1:1 in PDF/A format. This creates a rolling page in PDF/A format, whereby page numbering is controllable.
Through the archiving of documents from Microsoft SharePoint in PDF/A format, the internal employees are controlling the archiving process directly out of SharePoint and can access the archived documents over the standard user interface.
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A central service to convert Microsoft Office documents to PDF or PDF/A has obvious advantages. The conversion is done on an enterprise wide platform with well defined software versions and conversion process configurations...