PDF Tools AG in the press

Not all document formats have managed to become a standard and nowhere near enough deliver what they promise. So what can or should we expect from a format? What are the most important quality characteristics of a format and how can we find out whether a format is ‘good’?
 

The challenges for long time archiving are clear: Trouble free, long term traceability of operations within the legal framework. In order to have and maintain control over a long time archive, you should keep a few points in mind.

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Business documents are of great importance to companies, as they have to follow regulatory and legal specifications. Documents are also used as evidence in court cases. This can be a challenge for archivists in a time where the amount and the sources for digital documents are constantly growing.

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Scanned documents have been archived successfully in PDF/A format for more than six years. However, the attitude towards archiving digitally created documents is more reserved. What are the reasons? Some are obvious: scanned documents are easier to convert into PDF/A format, whilst converting digitally created documents usually represents a technical challenge. Slightly less obvious are errors in the reproduction of the converted document, functional limitations of the PDF/A standard, and other reasons. However, these challenges can be overcome with the right strategies.

Public and private enterprises like to keep up with the times; they launch projects and ride on the crest of the digitization wave. Infrastructures for centralizing archives and worldwide online research are created to raise productivity and lower costs, as is always the case with these projects. But do we actually have digitization under control? Are we not creating new risks? What do we need to know to prevent projects from turning into nightmares? A contribution by Dr. Hans Bärfuss, CEO of PDF Tools AG.

The electronic archiving of documents has become a challenge for companies and is something that needs to be evaluated. Are the costs that might occur due to a missing archive worth the risk?

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PDF/A has evolved to be the standart format for electronic archiving of documents in Europe. But what kind of actual use do companies, that have implemented PDF/A into their process, take out of this? Has PDF/A been the right decision? Two customer of the Swiss PDF/A-Pioniers PDF Tools AG talk about their projects.

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All business leaders today know that a large portion of their organization’s value lies in its documents. Documents also form the basis for demonstrating proof in legal disputes. The flood of emails in businesses is now requiring archivists to confront the special demands of retaining digital documents.

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If one wants to eliminate mountains of paper records and the associated retention costs, then the implementation of a legally binding digital archiving system cannot be avoided. But are corporations and their project leaders sufficiently prepared for this?

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The ISO standard for archiving digital documents, PDF/A, has been in force since 2005. Dr. Hans Bärfuss, founder and CEO of PDF Tools AG, takes a look at what has been achieved during this time and what still needs to be done.

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