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Preparing eDossiers for PDF/A conversion with the 3-Heights® Document Converter

Flowchart, Preparing eDossiers in hospital environment Solothurner Spitäler

Application requirements

Solothurn’s hospitals needed a solution for the proper archiving of electronic case files in their system. The digital environment, an eDossier based on SAP Folders Management, required all incoming Office documents and emails to be converted to PDF/A before being archived.  The challenge for the 3-Heights® Document Converter was to integrate this procedure into the SAP process seamlessly, efficiently and in a user-friendly manner.

Customer benefits

The Document Converter’s speed and ease of use mean that the archiving of electronic documents is achieving widespread acceptance, ensuring the completeness of electronic dossiers. The PDF/A standard also guarantees the legibility of these documents, as well as conformity in long-term archives.


joinApps AG used a web service to integrate the 3-Heights® Document Converter directly into SAP Folder Management, enabling the user to drag and drop their Office files into the SAP window as normal. As soon as the process is initialized, the Document Converter starts working, converting the files to PDF/A.  SAP then assigns the converted documents directly to the appropriate dossier and archives them. When converting emails, the user can select whether just the email, just the attachments, or both are converted into PDF/A and archived.
Logo Solothurner Spitäler AGLogo joinApps AG

Customer statements

“The automated conversion of office documents to PDF/A evolved from a standard feature to a highlight of the eDossier-solution. The 3-Heights® Document Converter of PDF Tools AG was integrated directly into SAP Folders Management and provides a highly efficient an reliable conversion of our documents.”

Roland Huber,
Project manager, Solothurner Spitäler AG

“The 3-Heights® Document Converter’s simple web service interface allows it to be quickly and easily integrated into existing SAP processes. ”

Matthias Flury,
CEO, joinApps AG

Brief portrait of Solothurner Spitäler AG

Solothurner Spitäler AG represents several hospitals in various locations with different specialties. The main goal of Solothurner Spitäler AG’s performance mandate is to provide wide-ranging primary healthcare for patients in and around the Canton of Solothurn. The mandate places great importance on high treatment quality and proximity to patients.

Brief portrait of joinApps AG

joinApps AG has been focused on document processes in SAP and related systems for more than 10 years. Its proprietary products and customer-specific integrations demonstrate how SAP can make handling documents fun. Further information about synergies between SAP & the products of PDF Tools AG