Optimization - reduce your files to the max

There is no question – storage space is now cheaper and more available to everyone. Neither hardware nor storage costs seem offputting at first. But the volume of data being handled is already massive – and increasing every day.

Archival processes therefore need to be kept under control, with a focus on optimization. And one area that can be improved is data optimization itself.

Long-term digital archives are becoming ever more important, especially for companies and organizations. But long-term storage technology is no longer comparable with normal data storage, and neither are the processes and workflows that need to be defined and followed to ensure traceability.

Along with storage space and accessibility, time is also an important factor: documents need to be uploaded and downloaded as quickly as possible. In short, bits, steps and seconds are money and each extra bit means extra costs.


“The main benefit of implementing the component from PDF Tools AG was the reduction of turnaround times and costs.

Processes have become faster and more reliable, and also enabled inbro to leverage their investment in cloud computing to be able to scale their business cheaply and effectively. ”

Success story extract "automate compression of PDF documents"
Logo inbro

Test our 3-Heights™ PDF Optimizer

The 3-Heights™ PDF Optimizer component serves the purpose of optimizing PDF documents specifically in preparation for certain applications such as web-based publication, data exchange or printing.

The PDF optimizer component is designed for developers - for every listed product there are free evaluation licenses available. You get 30 days to put them through their paces and test them under your operating conditions.

Success stories of our customers which implemented 3-Heights™ PDF Optimizer

The "Skeleton-Approach" for optimization

A company generates one million invoices each month and sends them to its customers. These invoices all have the same layout, with default elements such as the font, company logo, headlines and footer. This template – let’s call it a skeleton – is the same for all invoices; it's only the part with the customer-specific details that varies.

This means there are two possibilities for processing invoices in the digital archive:

  • The invoices generated are moved directly into the digital archive after being sent.
  • The invoices generated are analyzed first. The document skeleton is stored just once for the million invoices and the individual content, minus the skeleton, is stored for each customer. If an invoice is needed from the archive, the skeleton and the content are put together and the result is issued as the invoice.

A small sample calculation

traditionaloptimized
Company Logo25 KB * 1'000'000 = 25 GB25 KB
Font50 KB * 1'000'000 = 50 GB50 KB
Other template elements10 KB * 1'000'000 = 10 GB10 KB
Individual invoice content5 KB * 1'000'000 = 5 GB5 GB
Total90 GB5 GB
Yearly1'080 GB = 1 TB60 GB

It may not sound like a lot, but invoices aren’t the only documents that can be optimized using this method – almost every mixed document has the potential for optimization. You do the math!

Archive API

You are interested in our Archive API for the "skeleton approach"? Please don't hesitate to contact our team for further information and a quote.

We provide an extensive professional portfolio of components and solutions - specialized for a wide range of applications. We will be glad to answer your questions and provide all information you need in order to meet your requirements and offer the most suitable solution.

Here’s a tip for you: When you fill out the optional registration form to get your evaluation license you’ll receive free support directly from our developers.