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Sectors
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Today, PDF and PDF/A play a pivotal role in the efficient design of business processes in virtually every sector. Here we show you the areas where PDF and PDF/A take on a very special function in your segment, what types of sector-specific documents there are, what applications for PDF technology arise in this context and which products from PDF Tools are suitable for the task. All backed up by examples and references from our customer base.
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Corporations
Sector name and
document focus
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Applications
PDF technology
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Example and
references
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Recommended products
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| Energy, water and disposal |
| Safety-relevant documents with long retention periods (up to 130 years), large quantities of customer documents. |
- Access to and long-term archiving of drawings, processes, etc.
- Contract management, customer interaction (e.g. forms)
- Invoicing customers, including e-invoice
- Archiving invoices, contracts
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- Validating PDF files in nuclear power plants (SilverWind PDF solutions)
- Alberta Dept. of Energy, CA-Edmonton
- Finn Power II, FI-Espo
- US Department of Energy, US-Oak Ridge
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| Transport vehicle construction |
| Drawings, operating manuals, maintenance instructions and production process records. |
- Secure long-term archiving of these documents in PDF and PDF/A.
- Fast access to documents with a huge scope (e.g. spare parts list for a Boeing 747 with 20,000 pages)
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- Archiving in PDF/A at Airbus Industries
- Boeing Corporation, US-Seattle
- DaimlerChrysler AG, DE-Stuttgart
- MAN Nutzfahrzeuge AG, DE-Munich
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| Chemicals & pharmaceuticals |
| These highly regulated sectors have many production documents and records and research-related documents. |
- Document archiving with digital signatures (release processes, authenticity)
- Submission of large electronic documents to regulatory authorities (e.g. FDA)
- Guarantees full text search functionality to provide access to all relevant information in the event of a legal issue
- Safe document viewing (access, signing)
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- Archiving of registration documents in PDF/A (Bayer Animal Health, Bayer Crop Science, DE-Monheim)
- Abbott Labs (ICU), USA-Salt Lake City
- Air Liquide America, Houston
- Dow Chemical, US-Midland DuPont Performance Coatings GmbH, DE-Wuppertal
- Johnson Diversey, US-Southfield
- Novartis Pharma, CH-Basel
- Shell Chemicals, US-Houston
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| Food & retail |
| Documentation of manufacturing processes (batches). Purchasing, delivery and sales documents that are often transmitted via electronic data exchange (Edifact) or centrally evaluated at the POS after receipt |
- Provision of a visual image (invoice, delivery note) of Edifact data, with integration of machine-readable raw data as metadata
- Scanning of incoming documents for archiving and automatic data transfer (via OCR) to ERP systems
- Data input at the POS via PDF form
- Issuance of receipts at the POS
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- Printing of sales receipts generated as PDFs at the POS (JC Penny, US-Allen)
- A.W. Faber-Castell S.A., Sao Carlos, Brazil
- Garmin Corp., CN-Taipei,
- Markant Handels & Service GmbH, DE-Offenburg
- Philipps Lighting B.V., JM NL-Eindhoven
- Growmark, Inc., US-Bloomington
- Livingston Int. Inc., CA-Toronto
- Robert Bosch GmbH, DE-Reutlingen
- Schenker sp. z o.o., PL-Warszawa
- Federal Express Pacific Inc., Singapore
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Banking & insurance
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| Customer interaction documents (contracts, payment orders, account statements) and processing them on their way in and out. Generating documents based on system data in real-time. |
- Processing incoming documents with conversion to a standardized format (PDF/A, TIFF) for downstream workflow systems.
- Generating and printing account statements
- Generating documents on-the-fly from raw data, e.g. in telebanking operations
- Long-term archiving of these documents in PDF/A
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- Print data solution for ivv GmbH (provider of IT services to insurance companies)
- AXA-Winterthur, CH-Winterthur
- Fortis Bank, BE-Bruxelles
- Minnesota Life Insurance, US-St. Paul
- UBS, CH-Zurich
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Telecommunications
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| Huge quantities of invoices and documents from customer interaction (contracts, customer feedback, cancellations); also electronic documents, e.g. from web portals or input devices at the POS |
- Generating invoices as PDFs and preparing them for physical and electronic dispatch (e-billing) via control data contained in the metadata
- Long-term archiving as PDF/A with a separation of shared resources and digital signature
- Scanning incoming mail with automated further processing thanks to OCR and ICR
- Viewing documents in proprietary IT systems and processing in workflows (annotations, release)
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- Separation of fonts, logos, etc., to reduce the amount of memory space required whilst maintaining the digital signature (Israeli telecommunications company)
- Nextel Communications Argentina S.A., AR-Buenos Aires
- Swisscom IT Services AG, CH-Bern
- Telefonica Centroamerica Guatemala, S.A., GT-Gutaemala Ciudad
- Telecel S.A., PT-Lisbon
- Tele 2 AB, SE-Kista
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| Media & print |
| Provision of data for cross-media publishing (paper, web, e-books, etc.); production of printed matter; output management as a service provider |
- Preparation of data for different publication forms (web vs. print resolution, thumbnails as images, etc.) with no change of media
- Fully electronic publication (e.g. e-books) with protective mechanisms (invisible watermarks, passwords, DRM)
- Print control (paper trays, sorting, etc.) via metadata embedded in the document or via barcodes
- Scanning paper archives and making them available in online archives with full text search option
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- Decentralized print control on 7,000 clients (ivv GmbH, DE-Hannover)
- Searches in previously paper-based publications (Oppolis Software Ltd, UK-Wolverhampton)
- APC (PTY) Ltd., Rivonia, South Africa
- Beuth Verlag GmbH, DE-Berlin
- Fedex Kinko’s Inc., US-Dallas
- Grafimedia Oy, FL-Helsinki
- Printcom GmbH, DE-Loerrach
- Powerprint Inc., JP-Chou-ku
- SitePoint Pty Ltd., Collingwood, Australia
- TicketOne S.p.A., IT-Milano
- Xerox Business Services, UK-Uxbridge
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Public Sector
Sector name and
document focus
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Applications
PDF technology
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Example and
references
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Recommended products
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Education & research
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Teaching aids (scripts), administrative documents, diploma theses, research data and reports, records and many more types of document need to be handled.
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- Digital provision of teaching aids as PDFs with protective measures (digital watermark, DRM)
- Document personalization (e.g. references) from databases
- Protect access to sensitive research documents (encryption, digital signatures, secure viewing)
- Long-term archiving as PDF/A, including full text search
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- Centre National de la Recherche Scientifique, FR-Grenoble
- King’s College London, UK-London
- Octagon Research Solutions, Inc., US-Wayne, PA
- Palo Alto Research Center, US-Palo Alto
- TU Chemnitz, DE-Chemnitz
- University of Copenhagen, DK-Copenhagen
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Archives & libraries
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Scanned newspapers, magazines and books, historic documents, keyword catalogs from old library inventories are some of the most common documents, as are images, drawings, etc.
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- Scanning of documents and books (including OCR for full text searches) as well as images and drawings
- Conversion of existing TIFF inventories to PDF/A, including storing the metadata from third-party systems directly in the document
- Electronic availability with protective mechanisms (copyright)
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- Eidg. Techn. Hochschule (ETH), CH-Zurich
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Health sector
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Digital patient files with reports, x-rays, correspondence, invoices for services rendered, and many more
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- Exchange of documents, for instance with the cost-bearer, under inclusion of structured data in the metadata for the purpose of automated further processing (e-billing, reporting)
- Mechanisms protecting access to PDF documents, for instance in mobile data carriers
- Archiving as PDF/A with digital signature
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- Solution for a digital dentist's surgery (CCS AG, CH-Bachenbülach)
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| Administration |
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Cadaster and building drawings, tax documents, marital status records, register documents, correspondence and many more in large quantities
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- Electronic availability of drawings
- Automated processing of e-government documents (e.g. tax declarations)
- Scanning incoming mail with automatic indexing after the OCR process
- Archiving in PDF/A due to extremely long retention periods
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- Bol Behörden Online GmbH, DE-Munich
- City of Sacramento, US-Sacramento, CA
- Eidg. Institut für geistiges Eigentum, CH-Bern
- Export Development Canada, CA-Ottawa
- Magistrat Wien, AT-Wien
- Region d’Ile-de-France, FR-Paris
- US Navy, US-Philadelphia
- WIPO World Intellectual Property Organization, CH-Genf
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* some examples have been anonymized to protect the business secrets and privacy of our customers
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Success Stories
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ivv GmbH: Decentralized print control on more than 7,000 clients with PDF Printer Pro
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