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December 2011
All business leaders today know that a large portion of their organization’s value lies in its documents. Documents also form the basis for demonstrating proof in legal disputes. The flood of emails in businesses is now requiring archivists to confront the special demands of retaining digital documents.
Source: www.dokmagazin.de, December 2011
Author: Dr. Hans Bärfuss (PDF Tools AG)
DOK.magazin-201112-The-Long-Term-Retention-of-Emails.pdf (PDF 319 KB)
November 2011
If one wants to eliminate mountains of paper records and the associated retention costs, then the implementation of a legally binding digital archiving system cannot be avoided. But are corporations and their project leaders sufficiently prepared for this?
Digital-Archiving-Projects-with-PDFA_Swiss-made-Software.pdf (PDF 42 KB)
November 2011
The ISO standard for archiving digital documents, PDF/A, has been in force since 2005. Dr. Hans Bärfuss, founder and CEO of PDF Tools AG, takes a look at what has been achieved during this time and what still needs to be done.
bit-201105_PDFA-Implementation-Projects-EN.pdf (PDF 34 KB)
July 2011
Variable Data Printing (VDP), Transpromotion, PostScript, AFP
The fact that PDF is an ISO standard, and that there are subordinate standards for specialized purposes like PDF/X for document exchange and PDF/A for archiving, has become common knowledge in the field. In August 2010 the International Organization for Standardization (ISO) released a less-known PDF standard under the number ISO 16612-2, also called PDF/VT, which deals with the reliable document exchange for variable data and transactional (VT) printing.
DOK.magazin-PDF-VT-PDF-Tools (PDF 222 KB)
April 2011
There is hardly another platform in organizations that has become as widespread as SharePoint. SharePoint Server is not a final product, but an application platform on top of which DMS systems such as windream and customer specific solutions are build up.
DOK.magazin_1.2011_PDF_Tools (PDF 152 KB)
February 2011
The combination of PDF/A technology and SharePoint provides enterprises with the advantage of an automated archiving solution, which gives a seamless technical realization of legal or corporate regulations. The article explains advantages of long-term archiving of documents in PDF/A format and describes the resulting benefits thereof based on practical examples.
BIT 2.2011 PDF Tools (PDF 122 KB)
October 2010
When compared with the preservation of data in its original format, there are many advantages to archiving documents and data from digital sources into PDF/A. The source applications are rapidly being developed further. As a result of this, after only a few years, the readability and the authentic display of data can no longer be guaranteed. Furthermore, a company must maintain all of the applications that are used and all of the platforms on which they operate. This incurs considerable costs. Even for documents and files that are created digitally, PDF/A is an excellent choice for long-term archiving and comes with great advantages with regard to uniformity, searchability and cost-effectiveness.
PDF/A up to date 2010 (PDF 183 KB)
October 2010
UBS AG is implementing a groundbreaking project together with PDF Tools AG for archiving business-critical web pages in a manner compliant with auditing requirements. The result: enhanced security for documentation and review of communications contents. And the corporate archivist is very happy.
PDF/A up to date 2010 (PDF 61 KB)
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